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How L&D Managers Can Create and Send Newsletters with Canva & ChatGPT AI

An image of icons of canva, chat gpt AI and plugin images on screen

Employee newsletters play a vital role in sharing updates, insights, and resources, ensuring that employees stay informed about the latest trends and opportunities in learning and development. As the primary source of information about programs conducted and opportunities ahead, these newsletters are crafted by L&D teams to support employees' career growth and success

Welcome to Canva and ChatGPT AI. Canva is a user-friendly platform for graphic designing, and ChatGPT is a content-generating chatbot that works on prompts. By combining the power of Canva and ChatGPT AI, L&D managers can save time and effort without compromising the overall quality of their newsletters.

Using Canva for Visual Appeal

Canva is a free online graphic design tool that you can use to create visually appealing newsletters. We all know how important visual cues can be, as they directly impact engagement and retention. Canva can help create newsletters that are both eye-catching and in line with the brand's design.

Let's start by discussing the simplicity of Canva. The platform offers a user-friendly interface which makes designing a hassle-free experience. Learning and Development (L&D) managers can begin by logging in and choosing a newsletter template that suits their style.

Once you have selected your template, it's time to add a personal touch to your design. Experiment with colours, fonts and images to match your company's style. It's important to incorporate your branding elements, such as logos and taglines. This strengthens your company's recognition.

Canva has a vast library of templates to choose from, so feel free to switch things up every week to keep your newsletters engaging.


Utilizing ChatGPT for content creation

An image of an L&D manager immersed in thought, surrounded by stacks of training materials and illuminated by the glow of a computer screen.

Almost everyone with a smartphone today knows about ChatGPT, an AI tool that serves as a personal writing assistant. If you're struggling to come up with content for your next newsletter, ChatGPT AI is here to help. You can simply chat with it instead of staring at a blank screen. Just give it some prompts or topics, and it'll create high-quality content for you in no time.

Learning and Development (L&D) managers can use ChatGPT to generate compelling newsletters with training tips and learning resources within seconds. Whether you need to craft a captivating introduction or flesh out detailed insights, ChatGPT AI has got you covered.

The best part is that ChatGPT AI learns from the input that you provide. The more you interact with it, the better it gets at understanding your style and preferences. Additionally, it can generate content on a wide range of topics, ensuring that your newsletters are always fresh and informative.

Combining Canva and ChatGPT AI for Seamless Workflow

There are two ways to use the duo, to create a newsletter:

1. Use ChatGPT and Canva separately, and combine them later on.

2. Use the ChatGPT Canva plugin, where Canva is integrated with ChatGPT

In the first method, you can begin by brainstorming topics or prompts for your newsletter content. Once you have your content ready, ChatGPT AI will take care of generating the text for you. After that, you can use Canva's user-friendly design features to give your newsletter an attractive look. Simply import the text generated by ChatGPT AI into your preferred Canva template.

In the latter, Open AI has made it possible to use Canva through ChatGPT by creating a Canva plugin in the Chatgpt plugin store. This allowed users to generate stunning visuals, cutting short the lengthy process if we were to use them individually. Right now, this plugin is only available for ChatGPT plus subscribers.

A quick guide on how to install and operate ChatGPT-Canva Plugin

  1. Open ChatGPT and click on the GPT-4 icon, then 'Plugins.'

  2. Find 'Canva' in the Plugin Store and click 'Install.'

For step-by-step instructions on how to proceed, check out our blog.


A close-up of a computer screen displaying ChatGPT generating engaging newsletter text, with words appearing rapidly on the screen.

Integrating Canva with Mailchimp

Integrating Canva with Mailchimp is a seamless process that can streamline your newsletter creation from design to distribution. With just a few clicks, you can share your Canva designs directly with Mailchimp. Here's how:

  1. Firstly, log in to your Canva account. 

  2. Next, open your existing design template or create a new one if needed.

  3. Click on Share > More >Mailchimp within Canva.

  4. Connect your Mailchimp account by entering your credentials.

  5. Authorize Canva to access your Mailchimp account.

With this integration in place, exporting your designs to Mailchimp becomes effortless. This seamless process ensures that your newsletters, crafted with Canva's visual appeal and powered by ChatGPT's content creation, reach your audience efficiently.

Different Strategies for effectively distributing newsletters to employees

Sending out a newsletter is only half the battle. Success lies in ensuring that it reaches and resonates with your audience. Personalized newsletters are the key to engaging employees with the content. Nowadays, employees crave content that speaks directly to their interests and needs.

L&D managers can achieve this by segmenting their audience based on factors such as role, department, or skill level and tailoring the content accordingly. The practice of sharing success stories within a company among peers helps to gain more traction.

Tracking metrics like open rates, click-through rates, and time spent on content provides valuable insights into what resonates with your audience and what doesn't. L&D managers can use this data to refine their content strategy, focusing on topics and formats that drive the most participation. 

Additionally, gathering feedback directly from employees through surveys or polls is also a good litmus test. Ask them what they liked, what they didn't, and what they'd like to see more of.

Email Marketing Basics - Using Segments and Groups for L&D Newsletters

In email marketing, understanding the difference between segments and groups is crucial for effectively reaching your audience. They work in distinct ways to organize your contacts.

Groups are like big categories that you use to classify your contacts broadly. They're like folders where you put people with similar characteristics or interests together. For example, you might have groups in their email contacts - ‘Current Employees’ and ‘Prospective Employees.’ These groups serve as broad categories to organize contacts based on their status with the company.

On the other hand, segments are like smaller sections within those groups. They further break down your contacts into more specific subsets based on certain criteria. This also means that segments are more dynamic in nature. In simpler terms, segments can be updated automatically based on user behaviour like email opens, replies, etc.

To demonstrate within the ‘Current Employees’ group, the L&D manager can create segments based on employees who actively engage with emails. 

  • Segment 1: ‘Sales Team’ - This segment includes sales department employees who often reply to sales prompts, Q&As, and other newsletters. 

  • Segment 2: ‘Low Open Rates’ - This segment comprises employees who rarely open L&D Newsletters. The focus of this segment can be to improve their response to L&D initiatives within the company by way of success stories, anecdotes, etc.

By sending targeted newsletters, you can increase relevance and participation, leading to better results for your email marketing campaigns. Mailchimp and other email tools are more than equipped for you to handle various groups and their interests.

To summarize, The key difference is in how you use them. Groups help you organize your contacts at a high level, while segments allow you to target your emails more precisely. 


A robot with Newsletter in hand shaping one pixel and one word at a time

Let's conclude our exploration of newsletter creation using Canva and ChatGPT AI. We have discovered how these tools can simplify the process, from generating content to designing visually appealing newsletters.


Canva provides design features, while ChatGPT AI offers intelligent text generation. Combining them makes the work of L&D managers much more efficient. The new Canva plugin of ChatGPT aims to achieve exactly that.

By incorporating Canva and ChatGPT AI into their work, L&D managers can unleash their creativity, save time, and enhance the quality of their newsletters. These tools are more than mere aids; they serve as catalysts for creating a culture of continuous learning within organizations.

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